These tend to be fun and engaging projects such as “set up a new website”, “write a book”, or “get a scuba dive certification”. In that case, it doesn't matter which you do first. It could involve writing an article on LinkedIn, posting updates on Facebook, and uploading photos to Instagram. Think of a project like “Highlight my latest work on social media". The second type of one-off project is the parallel-action project, which can also be completed, but consists of tasks that can be completed in more than one order. It does not make sense to choose materials before you set a budget, because if you do you might end up choosing granite countertops when you can't afford them. I use this type of project occasionally. It requires setting a budget, choosing materials, sketching the design, etc.-more or less in that order. For instance, "Renovate the kitchen" might be a sequential-action project. OmniFocus has two types of projects that are one-off and the first of these is the sequential-action project, which consist of tasks that must be completed in a certain order. All projects consist of tasks that can be completed, but one-off projects themselves can also be completed. Either way, housekeeping will never be “done”.
Often these are recurring tasks, but sometimes they are one-off tasks such as repairing an appliance. For instance, I have a single-action project called “housekeeping” that contains tasks such as cleaning the kitchen counter, polishing my shoes, and oiling the cutting board. Such a project can never be completed-in other words, it is ongoing. Most of the time, I use a single-action project.
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OmniFocus technically has three types of projects, but in practice the software also distinguishes between ongoing projects on the one hand and one-off projects on the other. ProjectsĪs I said, I have ongoing projects as well as one-off projects. When I complete the task, OmniFocus automatically generates the same task for the next year. taxes are due April 15, so the “file taxes” task has a due date of April 15, 2017. Many tasks also have a due date, of course. Before the date, the task won’t show unless I specifically go looking for it. To accommodate tasks that I can’t start until some time in the future, OmniFocus lets me set a deferral date. Still, I certainly don’t want to see this task before January 1 of next year. For instance, I can’t file my 2016 taxes until Januat the earliest-although in practice I end up filing in February, when some important tax forms come in. It’s also a task that I can’t start working on until the tax year is over. It’s an annual task and fortunately OmniFocus supports recurring tasks. Let’s say the task is to file my (U.S.) tax return. The basic unit of a project management system is the task: something that you have to do and that you can complete. OmniFocus achieves all of these goals easily, with a pleasant interface to boot. If a project management system does these things for me, odds are I’ll like it.
I use it to keep track of everything I want to do and I would like to share my OmniFocus setup with you.
It is my favorite piece of software and it is the one app that I would hate-have hated-to do without.
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Check out the free preview:įree preview: How to Set up and Use OmniFocus 3 to Get Stuff Done I have since created an entire course on setting up and using OmniFocus 3 to get stuff done.
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